Choosing the right agency often has a bigger impact on a team event's success than the individual activity itself. Anyone who compares only on price or available dates overlooks the real differences: experience with comparable formats, working style in concept development, and the ability to turn a briefing into a coherent overall concept.
Comparable group size, industry and occasion give a more realistic impression of experience than general reference lists. Concrete project examples are best assessed based on real cases.
Agencies that immediately present finished programmes instead of first clarifying the goal of the event often deliver template solutions. A good initial consultation starts with questions, not suggestions.
Depending on internal capacity, taking over the entire planning can make sense, or selective support for individual areas, such as venue search or programme design. Both models have their place, depending on the resources available within the company.
A comprehensible quote breaks down services individually rather than stating a flat price with no detail. This makes it much easier to compare different agencies.
Structure venue, catering, technology, program, staffing, logistics, and reserves in one shared calculation, including planned vs. actual costs.
Download budget template →For venues on location, for example in the mountains or by a lake, local knowledge of infrastructure, weather dependence and local partners helps with execution.
Experience with comparable formats counts for more than the lowest price.
For Kardex Austria, INCENTRY developed a team event with a sailing regatta, water skiing and a beach-club atmosphere on Lake Wolfgang. Local knowledge of the region allowed for an execution attuned to weather, infrastructure and local partners.
View project →Masks differences in experience and concept quality.
Points to template solutions rather than an individual concept.
Makes it harder to assess actual experience.
Causes confusion between company and agency during planning.
In the first conversation, we clarify your request, possible formats and what a collaboration could look like.
